Services

Everything your school office needs, in one place

Every module below is part of the same platform — one login, one student record, one source of truth for your whole school.

Admissions & Students

Enroll students digitally, maintain guardian and address records, and give every learner a single comprehensive profile.

Biometric Attendance

Connect ZKTeco gate terminals for tap-in attendance that syncs automatically with instant parent SMS alerts.

Fees & AI Receipt OCR

Bill fees per term, accept M-Pesa payments directly, and scan paper bank slips in seconds with integrated AI OCR.

Examinations & Report Cards

Record marks, compute CBC & KCSE grading bands, and generate official printable PDF report cards with QR codes.

Timetable & Classes

Build conflict-free weekly timetables, assign teachers to streams, and track period lesson attendance effortlessly.

Branded School SMS

Send broadcast group messages and automated attendance alerts to parents from your school's own custom Sender ID.

Roles & Permissions

Fine-grained access control so directors, accountants, teachers, and staff only access what they need.

Multi-Campus Support

Each institution gets its own private, isolated workspace with custom branding and logos.

Biometric Attendance & Hardware

Attendance without the guesswork

Connect market-standard ZKTeco K40 Pro biometric turnstiles and gate devices directly. Fast fingerprint and RFID card verification eliminates buddy punching, while onboard memory caches logs during network drops.

ZKTeco K40 Pro & ADMS Ready: Fast sub-second fingerprint recognition & RFID card support
Anti-Buddy Punching: Tamper-proof attendance tied to unique biometric templates
Instant Parent SMS: Real-time arrival and departure alerts dispatched with custom school Sender ID
Offline Tethering: Gates function continuously during internet outages, syncing automatically on reconnect

Fee Management & M-Pesa

Get paid the way parents already pay

Bill fees per term, track every student's balance, accept M-Pesa payments directly, and scan paper bank deposit slips with our AI OCR scanner.

Per-term fee structures, tracked per student
Instant AI text extraction for bank deposit slips and M-Pesa codes
Automated payment receipt SMS sent straight to parents
Comprehensive fee defaulter reports with bulk reminder blasts

Academic Grading

Official CBC & KCSE Report Cards in One Click

Enter subject marks once. Solforbs automatically calculates mean scores, assigns expectation bands, formats teacher remarks, and generates tamper-evident PDF report cards ready for distribution.

Full support for CBC expectation levels (EE, ME, AE, BE) and 8-4-4 letter grades
Tamper-proof PDF generation with QR verification
Single-use secure download links delivered via SMS and Email

Real Parent SMS Notifications from Green Valley School

Communication

Branded SMS from your school's own name

Stand out with an official custom alphanumeric Sender ID. Broadcast emergency announcements, term opening dates, fee reminders, and event notices to all parents in seconds.

Dedicated custom school Sender ID for verified authority
Group broadcast messaging filtered by class or entire school
High-speed gateway with 30-second atomic deduplication

Learner Lifecycle

Digital Admissions & Comprehensive Student 360° Profiles

Maintain a single source of truth for every learner from enrollment to graduation. Search instantly by Admission Number, Student ID, or Name with guardian phone linkage.

Instant search by Admission No, Student ID, or Name
Direct parent account linkage for unified messaging and fee tracking
Stream promotions, class transfers, and medical records in one click

Academic Operations

Conflict-Free Timetable & Daily Period Registers

Build weekly lesson schedules with zero overlapping teacher or classroom collisions. Teachers access their personalized rosters right on their phones, while principals monitor master school-wide coverage.

Automated double-booking collision prevention across all teachers and rooms
Period-by-period attendance register locking for lesson accountability
1-click CSV schedule import & printable PDF master grids

Got Questions?

Frequently Asked Questions

Clear answers to the most common questions from Kenyan school directors and administrators.

All our certified ZKTeco K40 Pro terminals feature dedicated onboard memory that stores up to 100,000 attendance records offline. Students can continue scanning normally during power cuts or network drops. The moment internet connectivity restores, all queued check-ins sync automatically to the cloud.

Yes! Solforbs provides native support for CBC competency-based assessment bands (Exceeding Expectations, Meeting Expectations, Approaching Expectations, Below Expectations) as well as traditional KCSE 8-4-4 letter grades (A through E). Report cards automatically calculate cohort means, subject remarks, and comparative performance graphs.

Yes. You can link your school's official Safaricom Daraja M-Pesa Paybill or Buy Goods Till. When parents make fee payments, the system automatically verifies transaction codes, reconciles individual student balances, and sends an instant SMS payment receipt.

Every SMS notification (gate arrival alerts, fee payment receipts, report card links, emergency school notices) is delivered under your school's own registered alphanumeric Sender ID (such as GREENVALLEY), establishing trust and official authority with parents.

Absolutely. Each institution runs in an isolated tenant scope. Multi-campus school groups can switch between branches seamlessly, while staff, teachers, and accountants only access records permitted by their role and campus assignment.

Ready to bring your school onto one platform?

Set up your workspace in minutes, or talk to our team about bringing your institution online.

Get started Talk to us